{"id":20181,"date":"2024-02-16T10:08:51","date_gmt":"2024-02-16T09:08:51","guid":{"rendered":"https:\/\/help.openbee.com\/open-bee-portal\/user-guide\/use-of-a-secure-storage-space\/"},"modified":"2024-02-16T10:08:51","modified_gmt":"2024-02-16T09:08:51","slug":"use-of-a-secure-storage-space","status":"publish","type":"page","link":"https:\/\/help.openbee.com\/en\/open-bee-portal\/user-guide\/use-of-a-secure-storage-space\/","title":{"rendered":"Use of a Secure Storage Space"},"content":{"rendered":"<div id=\"main-content\" class=\"wiki-content group\">\n<p>A&nbsp;Secure Storage&nbsp;Area is a folder in which Open Bee\u2122 Portal&nbsp;administrators do not have access to documents.<\/p>\n<p>A&nbsp;Secure Storage&nbsp;Area has a &#8220;manager&#8221; who is the only user who can access that folder. &nbsp;This section describes the specific functions of a&nbsp;Secure Storage Space. All <a href=\"https:\/\/help.openbee.com\/en\/open-bee-portal\/user-guide\/documents\/document-actions\/\">other functions available<\/a> on folders and not covered in this section, are valid both on classic folders and in a&nbsp;Secure Storage Area.<\/p>\n<style type=\"text\/css\"><![CDATA[\/*<![CDATA[*\/ div.rbtoc1648215973365 {padding: 0px;} div.rbtoc1648215973365 ul {list-style: disc;margin-left: 0px;} div.rbtoc1648215973365 li {margin-left: 0px;padding-left: 0px;} \/*]]]]><![CDATA[>*\/]]><\/style>\n<div class=\"toc-macro rbtoc1648215973365\">\n<ul class=\"toc-indentation\">\n<li><a href=\"#Utilisationd'unEspaceS%C3%A9curis%C3%A9deConservation-Acc%C3%A8der%C3%A0untrue\">Access to a&nbsp;Secure Storage Area<\/a><\/li>\n<li><a href=\"#Utilisationd'unEspaceS%C3%A9curis%C3%A9deConservation-Permettre%C3%A0d'autresutilisateursd'acc%C3%A8der%C3%A0untrue\">Allow other users to access a&nbsp;Secure Storage Area<\/a><\/li>\n<li><a href=\"#Utilisationd'unEspaceS%C3%A9curis%C3%A9deConservation-Fonctionssp%C3%A9cifiques%C3%A0untrue\">Functions specific to a&nbsp;Secure Storage Space<\/a>\n<ul class=\"toc-indentation\">\n<li><a href=\"#Utilisationd'unEspaceS%C3%A9curis%C3%A9deConservation-D%C3%A9truire\">Destroy&nbsp;<\/a><\/li>\n<li><a href=\"#Utilisationd'unEspaceS%C3%A9curis%C3%A9deConservation-V%C3%A9rifierl'int%C3%A9grit%C3%A9\">Verify Integrity<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<h1 id=\"Utilisationd'unEspaceS\u00e9curis\u00e9deConservation-Acc\u00e8der\u00e0untrue\">Access to a&nbsp;Secure Storage Area<\/h1>\n<p>A &nbsp;Secure Storage&nbsp;Area is accessible like any other Open Bee\u2122 Portal&nbsp;folder through the &#8220;<strong>Documents<\/strong>&#8221; tab.<\/p>\n<p>The&nbsp;Secure Storage&nbsp;Spaces are identifiable by the vault icon:<\/p>\n<p><img decoding=\"async\" class=\"confluence-embedded-image\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2026\/05\/273907778-translated.jpg\" data-image-src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2026\/05\/273907778-translated.jpg\"><\/p>\n<h1 id=\"Utilisationd'unEspaceS\u00e9curis\u00e9deConservation-Permettre\u00e0d'autresutilisateursd'acc\u00e8der\u00e0untrue\">Allow other users to access a&nbsp;Secure Storage Area<\/h1>\n<p>As the manager of a Secure Storage Area, you can, if you wish, &nbsp;open access to the Secure Storage&nbsp;&nbsp;Area to other users via the&nbsp;folder permissions system. &nbsp;This option is only available if the administrator who created your&nbsp;Secure Storage Space has given you the opportunity to do so when creating the Secure Storage&nbsp;Area.<\/p>\n<p>This is similar to setting permissions in any folder in Open Bee\u2122 Portal&nbsp;and is detailed in the&nbsp;Document &nbsp; <a href=\"https:\/\/help.openbee.com\/en\/open-bee-portal\/user-guide\/documents\/document-access-permissions\/\">Access Permissions<\/a>of this documentation.<\/p>\n<h1 id=\"Utilisationd'unEspaceS\u00e9curis\u00e9deConservation-Fonctionssp\u00e9cifiques\u00e0untrue\">Functions specific to a&nbsp;Secure Storage Space<\/h1>\n<h2 id=\"Utilisationd'unEspaceS\u00e9curis\u00e9deConservation-D\u00e9truire\">Destroy<\/h2>\n<p>Deleting documents or folders in a standard Open Bee\u2122 Portal&nbsp;folder moves the items to a recycle bin. This deletion function is not available in a&nbsp;Secure Storage Area.<\/p>\n<p>It is replaced by the &#8220;<strong>Destroy<\/strong>&#8221; function <strong>which, unlike deletion, <u>irreversibly<\/u>&nbsp;deletes items (folders and documents).&nbsp;<\/strong><\/p>\n<p>This function can be accessed through the following menus:<\/p>\n<div class=\"table-wrap\">\n<table class=\"confluenceTable\">\n<tbody>\n<tr>\n<th class=\"confluenceTh\"><strong>Menu on a folder&nbsp;<\/strong><\/th>\n<th class=\"confluenceTh\"><strong>Menu on a document&nbsp;<\/strong><\/th>\n<th class=\"confluenceTh\"><strong>Batch Action Menu&nbsp;<\/strong><\/th>\n<\/tr>\n<tr>\n<td class=\"confluenceTd\"><img decoding=\"async\" class=\"confluence-embedded-image\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2026\/05\/273907780-translated.jpg\" data-image-src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2026\/05\/273907780-translated.jpg\"><\/td>\n<td class=\"confluenceTd\"><img decoding=\"async\" class=\"confluence-embedded-image\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2026\/05\/273907779-translated.jpg\" data-image-src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2026\/05\/273907779-translated.jpg\"><\/td>\n<td class=\"confluenceTd\"><img decoding=\"async\" class=\"confluence-embedded-image\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2026\/05\/273907781-translated.jpg\" data-image-src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2026\/05\/273907781-translated.jpg\"><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<h2 id=\"Utilisationd'unEspaceS\u00e9curis\u00e9deConservation-V\u00e9rifierl'int\u00e9grit\u00e9\">Verify Integrity<\/h2>\n<p>The integrity check mechanism ensures that a document is exactly the same as the digital object provided when uploaded to&nbsp;the Open Bee\u2122 Portal.<\/p>\n<p>During this verification, a unique fingerprint of the document is recalculated and compared with the one established at the time of filing. If the fingerprints are identical, the integrity is validated.<\/p>\n<p>The integrity check is also available on an entire Secure Storage Space or a subfolder of a Secure Storage&nbsp;Area. In this case, the integrity of all documents in the file is verified. It is done asynchronously.<\/p>\n<p>To verify the integrity of a document, click on &#8220;<strong>Check Integrity<\/strong>&#8221; in the menu on &nbsp;the document.<\/p>\n<p><img decoding=\"async\" class=\"confluence-embedded-image\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2026\/05\/273907782-translated.jpg\" data-image-src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2026\/05\/273907782-translated.jpg\"><\/p>\n<p>The result of the operation is displayed by a message on the screen.<\/p>\n<p>To verify the integrity of a folder or a Secure Storage&nbsp;Area, use the action available in the folder menu.<\/p>\n<p><img decoding=\"async\" class=\"confluence-embedded-image\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2026\/05\/273907783-translated.jpg\" data-image-src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2026\/05\/273907783-translated.jpg\"><\/p>\n<p>Export Inventory<\/p>\n<p>The inventory of objects in a Secure Storage&nbsp;Area can be consulted in the form of a&nbsp;CSV file.<\/p>\n<p>To view the inventory, click on &#8220;<strong>Export Inventory<\/strong>&#8221; in the folder menu of the Secure Storage Area.<\/p>\n<p><img decoding=\"async\" class=\"confluence-embedded-image\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2026\/05\/273907784-translated.jpg\" data-image-src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2026\/05\/273907784-translated.jpg\"><\/p>\n<p>A CSV file is uploaded with the following columns:<\/p>\n<ul>\n<li><strong>id_document_version<\/strong> : Unique identifier of the document version<\/li>\n<li><strong>id_document<\/strong> : Unique identifier of the document<\/li>\n<li><strong>Extension<\/strong> : The extension of the file<\/li>\n<li><strong>name<\/strong> : Name of the document<\/li>\n<li><strong>Description<\/strong> : The description of the document (optional field)<\/li>\n<li><strong>size<\/strong> : The size of the document in bytes<\/li>\n<li><strong>md5<\/strong> : the fingerprint of the document calculated with the MD5 algorithm<\/li>\n<li><strong>sha256<\/strong> : the fingerprint of the document computed with the SHA256 algorithm<\/li>\n<li><strong>path<\/strong> : the path of the document in the Safe Custody Workspace tree<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"confluence-embedded-image\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2022\/03\/249856363.png\" data-image-src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2022\/03\/249856363.png\"><\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>A&nbsp;Secure Storage&nbsp;Area is a folder in which Open Bee\u2122 Portal&nbsp;administrators do not have access to documents. A&nbsp;Secure Storage&nbsp;Area has a &#8220;manager&#8221; who is the only user who can access that folder. &nbsp;This section describes the specific functions of a&nbsp;Secure Storage Space. All other functions available on folders and not covered in this section, are valid [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"parent":20156,"menu_order":7,"comment_status":"closed","ping_status":"closed","template":"templates\/ob-help-products.php","meta":{"footnotes":""},"class_list":["post-20181","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/pages\/20181","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/comments?post=20181"}],"version-history":[{"count":0,"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/pages\/20181\/revisions"}],"up":[{"embeddable":true,"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/pages\/20156"}],"wp:attachment":[{"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/media?parent=20181"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}