{"id":20212,"date":"2024-02-08T09:50:10","date_gmt":"2024-02-08T08:50:10","guid":{"rendered":"https:\/\/help.openbee.com\/open-bee-portal\/user-guide\/documents\/subscription-management\/"},"modified":"2026-05-13T10:47:17","modified_gmt":"2026-05-13T08:47:17","slug":"subscription-management","status":"publish","type":"page","link":"https:\/\/help.openbee.com\/en\/open-bee-portal\/user-guide\/documents\/subscription-management\/","title":{"rendered":"Subscription Management"},"content":{"rendered":"\n<ul class=\"wp-block-list\">\n<li><a href=\"#Gestiondessouscriptions-Souscriptionetnotification\">Subscription and Notification<\/a><\/li>\n\n\n\n<li><a href=\"#Gestiondessouscriptions-D%C3%A9clenchementdesnotifications\">Triggering notifications<\/a><\/li>\n\n\n\n<li><a href=\"#Gestiondessouscriptions-G\u00e9rerlessouscriptionsdepuisl'interfacedeparcoursdesdossiersouder\u00e9sultatderecherche\">G\u00e9rer les souscriptions depuis l&#8217;interface de parcours des dossiers ou de r\u00e9sultat de recherche<\/a>\n<ul class=\"wp-block-list\">\n<li><a href=\"#Gestiondessouscriptions-Visualiserlessouscriptions\">View subscriptions  <\/a><\/li>\n\n\n\n<li><a href=\"#Gestiondessouscriptions-Souscrire%C3%A0undossier\">Subscribing to a file<\/a><\/li>\n\n\n\n<li><a href=\"#Gestiondessouscriptions-Supprimerunesouscription\">Delete a subscription<\/a><\/li>\n\n\n\n<li><a href=\"#Gestiondessouscriptions-Ajouterousupprimerdessouscriptionsenlot\">Add or remove bulk subscriptions<\/a><\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><a href=\"#Gestiondessouscriptions-G\u00e9rerlessouscriptionsdepuislespr\u00e9f\u00e9rences\">G\u00e9rer les souscriptions depuis les pr\u00e9f\u00e9rences<\/a>\n<ul class=\"wp-block-list\">\n<li><a href=\"#Gestiondessouscriptions-Visualiserl'ensembledesessouscriptions\">View all of your subscriptions<\/a><\/li>\n\n\n\n<li><a href=\"#Gestiondessouscriptions-Supprimerunesouscription.1\">Delete a subscription<\/a><\/li>\n\n\n\n<li><a href=\"#Gestiondessouscriptions-Souscrire%C3%A0undossier.1\">Subscribing to a file<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n<h2 class=\"wp-block-heading\" id=\"Gestiondessouscriptions-Souscriptionetnotification\">Subscription and Notification<\/h2>\n\n<p>The concept of subscription consists of automatically notifying one or more users that an event has occurred on a selected document or folder.<\/p>\n\n<p><br\/>Whenever events take place, users will receive a new notification and a message via email (if this option is enabled in the user&#8217;s preferences) to inform them.<\/p>\n\n<h2 class=\"wp-block-heading\" id=\"Gestiondessouscriptions-D&#xE9;clenchementdesnotifications\">Triggering notifications<\/h2>\n\n<p>The actions that trigger notifications on folders and documents are as follows:<\/p>\n\n<ul class=\"wp-block-list\">\n<li>Adding a folder or document<\/li>\n\n\n\n<li>Editing a folder or document<\/li>\n\n\n\n<li>Deleting a folder or document<\/li>\n\n\n\n<li>Adding a new version of a document<\/li>\n\n\n\n<li>Modifying an existing version<\/li>\n\n\n\n<li>Deleting a version of a document<\/li>\n\n\n\n<li>Uploading a document<\/li>\n\n\n\n<li>Copying a document<\/li>\n\n\n\n<li>D\u00e9placement d&#8217;un document<\/li>\n<\/ul>\n\n<h2 class=\"wp-block-heading\" id=\"Gestiondessouscriptions-G&#xE9;rerlessouscriptionsdepuisl'interfacedeparcoursdesdossiersouder&#xE9;sultatderecherche\">Manage subscriptions from the file browsing or search result interface<\/h2>\n\n<h3 class=\"wp-block-heading\" id=\"Gestiondessouscriptions-Visualiserlessouscriptions\">View subscriptions<\/h3>\n\n<p>An icon is used to identify the subscribed files during the journey through the tree.<\/p>\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2026\/03\/image-28-translated-1.png\" alt=\"\" class=\"wp-image-16377\"\/><\/figure>\n\n<h3 class=\"wp-block-heading\" id=\"Gestiondessouscriptions-Souscrire&#xE0;undossier\">Subscribing to a file<\/h3>\n\n<p>You will be informed, by notification in the dashboard and by email (if this option is enabled in the user&#8217;s preferences), of any changes made in the future to the documents in this folder.<\/p>\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2026\/03\/image-27-translated.png\" alt=\"\" class=\"wp-image-16376\"\/><\/figure>\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>Subscriptions on folders are recursive. When you subscribe to a folder, you also subscribe to all of its subfolders.<\/p>\n<\/blockquote>\n\n<h3 class=\"wp-block-heading\" id=\"Gestiondessouscriptions-Supprimerunesouscription\">Delete a subscription<\/h3>\n\n<p>To deactivate a subscription to a folder, select the folder and then select &#8220;<strong>Delete Subscription<\/strong>&#8221; from the drop-down menu.<\/p>\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2026\/03\/image-29-translated-1.png\" alt=\"\" class=\"wp-image-16378\"\/><\/figure>\n\n<h3 class=\"wp-block-heading\" id=\"Gestiondessouscriptions-Ajouterousupprimerdessouscriptionsenlot\">Add or remove bulk subscriptions<\/h3>\n\n<p>It is also possible to add or remove subscriptions in bulk.<\/p>\n\n<h2 class=\"wp-block-heading\" id=\"Gestiondessouscriptions-G&#xE9;rerlessouscriptionsdepuislespr&#xE9;f&#xE9;rences\">Manage subscriptions from preferences<\/h2>\n\n<h3 class=\"wp-block-heading\" id=\"Gestiondessouscriptions-Visualiserl'ensembledesessouscriptions\">View all of your subscriptions<\/h3>\n\n<p>A page where you can view all your subscriptions. Click on your profile picture, click <strong>on Preferences<\/strong> , and select &#8220;<strong>Manage My Subscriptions<\/strong>&#8221; from the drop-down menu.<\/p>\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2026\/03\/273356452-translated.jpg\" alt=\"\"\/><\/figure>\n\n<p>This page appears:<\/p>\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2026\/03\/273356453-translated.jpg\" alt=\"\"\/><\/figure>\n\n<p>You can also filter the view to show only subscriptions from a selected folder and subfolders, using the &#8220;<strong>Filter Parent Subfolder<\/strong>&#8221; button.<\/p>\n\n<h3 class=\"wp-block-heading\" id=\"Gestiondessouscriptions-Supprimerunesouscription.1\">Delete a subscription<\/h3>\n\n<p>Select the folder, in the action menu select &#8220;<strong>Delete subscription<\/strong>&#8220;.<\/p>\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2026\/03\/273356454-translated.jpg\" alt=\"\"\/><\/figure>\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>Subscriptions on folders are recursive. When you delete a subscription to a folder, you also delete the subscription to all of its subfolders.<\/p>\n<\/blockquote>\n\n<p>You have the option to delete multiple subscriptions at the same time. To do this, select several folders, then in the &#8220;<strong>Actions&#8221; column click on &#8220;<strong>Actions on the selection<\/strong>&#8221; and select &#8220;<strong>Remove subscription to selected folders<\/strong>&#8220;<\/strong><\/p>\n\n<h3 class=\"wp-block-heading\" id=\"Gestiondessouscriptions-Souscrire&#xE0;undossier.1\">Subscribing to a file<\/h3>\n\n<p>Simply click on the &#8220;<strong>Add a subscription<\/strong>&#8221; button and select the folder to subscribe from the tree view.<\/p>\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2026\/03\/273356455-translated.jpg\" alt=\"\"\/><\/figure>\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>Subscriptions on folders are recursive. When you subscribe to a folder, you also subscribe to all of its subfolders.<\/p>\n<\/blockquote>\n","protected":false},"excerpt":{"rendered":"<p>Subscription and Notification The concept of subscription consists of automatically notifying one or more users that an event has occurred on a selected document or folder. Whenever events take place, users will receive a new notification and a message via email (if this option is enabled in the user&#8217;s preferences) to inform them. Triggering notifications [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":0,"parent":20169,"menu_order":6,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-20212","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/pages\/20212","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/comments?post=20212"}],"version-history":[{"count":3,"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/pages\/20212\/revisions"}],"predecessor-version":[{"id":38726,"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/pages\/20212\/revisions\/38726"}],"up":[{"embeddable":true,"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/pages\/20169"}],"wp:attachment":[{"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/media?parent=20212"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}