{"id":20374,"date":"2024-02-16T15:58:29","date_gmt":"2024-02-16T14:58:29","guid":{"rendered":"https:\/\/help.openbee.com\/open-bee-portal\/knowledge-base\/faq\/how-does-open-bee-portal-manage-storage-capacity\/"},"modified":"2024-02-16T15:58:29","modified_gmt":"2024-02-16T14:58:29","slug":"how-does-open-bee-portal-manage-storage-capacity","status":"publish","type":"page","link":"https:\/\/help.openbee.com\/en\/open-bee-portal\/knowledge-base\/faq\/how-does-open-bee-portal-manage-storage-capacity\/","title":{"rendered":"How does Open Bee Portal manage storage capacity?"},"content":{"rendered":"<div id=\"main-content\" class=\"wiki-content group\">\n<p><span><\/span><\/p>\n<style type=\"text\/css\"><![CDATA[\/*<![CDATA[*\/ div.rbtoc1648215992243 {padding: 0px;} div.rbtoc1648215992243 ul {list-style: disc;margin-left: 0px;} div.rbtoc1648215992243 li {margin-left: 0px;padding-left: 0px;} \/*]]]]><![CDATA[>*\/]]><\/style>\n<div class=\"toc-macro rbtoc1648215992243\">\n<ul class=\"toc-indentation\">\n<li><a href=\"#CommentOpenBeePortalg%C3%A9relacapacit%C3%A9destockage?-Quesepasse-t-illorsquelacapacit%C3%A9maximaledestockagedisponibledanslalicenceestatteinte?\">What happens when the maximum storage capacity available in the license is reached?<\/a><\/li>\n<li><a href=\"#CommentOpenBeePortalg%C3%A9relacapacit%C3%A9destockage?-Commentsuis-jeinform%C3%A9quelacapacit%C3%A9destockagemaximaleestsurlepointd%E2%80%99%C3%AAtreatteinte?\">How am I informed that the maximum storage capacity is about to be reached?<\/a><\/li>\n<li><a href=\"#CommentOpenBeePortalg%C3%A9relacapacit%C3%A9destockage?-Est-cequel%E2%80%99espacedestockageestpartag%C3%A9entretouslesutilisateurs?\">Is the storage space shared among all users&nbsp;?&nbsp;<\/a><\/li>\n<li><a href=\"#CommentOpenBeePortalg%C3%A9relacapacit%C3%A9destockage?-Commentestcalcul%C3%A9l'espacedestockageutilis%C3%A9?\">How is the storage space used calculated?&nbsp;<\/a><\/li>\n<\/ul>\n<\/div>\n<p><span><br \/>\n<\/span><\/p>\n<h2 id=\"CommentOpenBeePortalg\u00e9relacapacit\u00e9destockage?-Quesepasse-t-illorsquelacapacit\u00e9maximaledestockagedisponibledanslalicenceestatteinte?\"><span>What happens when the maximum storage capacity available in the license is reached?<\/span><\/h2>\n<p><span>All the features of Open Bee\u2122 Portal remain available, except for the addition of documents and versions that are blocked.  <\/span><\/p>\n<p><span>&nbsp;<\/span><\/p>\n<h2 id=\"CommentOpenBeePortalg\u00e9relacapacit\u00e9destockage?-Commentsuis-jeinform\u00e9quelacapacit\u00e9destockagemaximaleestsurlepointd\u2019\u00eatreatteinte?\"><span>How am I informed that the maximum storage capacity is about to be reached?<\/span><\/h2>\n<p style=\"margin-left: 0.0cm;\"><span>This information is available in the &#8220;License Administration&gt;&nbsp;&#8221;&nbsp; screen.<\/span><\/p>\n<p style=\"margin-left: 0.0cm;\"><span>In version 6, an additional message is displayed on the Dashboard when the storage used has reached 90% of the available space in the license.&nbsp;<\/span><\/p>\n<p style=\"margin-left: 0.0cm;\"><span><br \/>\n<\/span><\/p>\n<h2 style=\"margin-left: 0.0cm;\" id=\"CommentOpenBeePortalg\u00e9relacapacit\u00e9destockage?-Est-cequel\u2019espacedestockageestpartag\u00e9entretouslesutilisateurs?\"><span>Is the storage space shared among all users&nbsp;?&nbsp;<\/span><\/h2>\n<p>If you have purchased a 50-user license with 2GB per user, 50&#215;2=100GB are available in total in your document space. It is this total storage&nbsp;capacity that is limited. It is therefore shared by the 50 users.&nbsp;<\/p>\n<h2 id=\"CommentOpenBeePortalg\u00e9relacapacit\u00e9destockage?-Commentestcalcul\u00e9l'espacedestockageutilis\u00e9?\">How is the storage space used calculated?&nbsp;<\/h2>\n<p>The storage space you use is the <span>sum of&nbsp;the<\/span>following:&nbsp;<\/p>\n<ul style=\"list-style-type: square;\">\n<li>Size of all versions of all documents&nbsp;<\/li>\n<li>Size of <span>thumbnails&nbsp;<\/span>created to view Office images or documents<\/li>\n<li>Database <span>&nbsp;size (<\/span><span>mainly the text content of the documents used for the search<\/span>)&nbsp;<\/li>\n<\/ul>\n<p><span>&nbsp;<\/span><\/p>\n<p><span>&nbsp;<\/span><\/p>\n<p><span><br \/>\n<\/span><\/p>\n<p><span><br \/>\n<\/span><\/p>\n<p><span><br \/>\n<\/span><\/p>\n<p><span><br \/>\n<\/span><\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>What happens when the maximum storage capacity available in the license is reached? How am I informed that the maximum storage capacity is about to be reached? Is the storage space shared among all users&nbsp;?&nbsp; How is the storage space used calculated?&nbsp; What happens when the maximum storage capacity available in the license is reached? [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"parent":20164,"menu_order":1,"comment_status":"closed","ping_status":"closed","template":"templates\/ob-help-products.php","meta":{"footnotes":""},"class_list":["post-20374","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/pages\/20374","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/comments?post=20374"}],"version-history":[{"count":0,"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/pages\/20374\/revisions"}],"up":[{"embeddable":true,"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/pages\/20164"}],"wp:attachment":[{"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/media?parent=20374"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}