{"id":21600,"date":"2022-04-11T13:59:48","date_gmt":"2022-04-11T11:59:48","guid":{"rendered":"https:\/\/help.openbee.com\/open-bee-smart-capture\/administrator-guide\/accounting\/batch-management\/"},"modified":"2026-05-13T09:37:29","modified_gmt":"2026-05-13T07:37:29","slug":"batch-management","status":"publish","type":"page","link":"https:\/\/help.openbee.com\/en\/open-bee-smart-capture\/administrator-guide\/accounting\/batch-management\/","title":{"rendered":"Batch Management"},"content":{"rendered":"\n<ul class=\"wp-block-list\"><li><a href=\"#Gestiondeslots-Gestiondeslots\">Batch Management<\/a><ul><li><a href=\"#Gestiondeslots-Filtres\">Filters<\/a><\/li><li><a href=\"#Gestiondeslots-Affichagedeslots\">Batch Display<\/a><\/li><li><a href=\"#Gestiondeslots-D%C3%A9tailsd'unlot\">Batch Details<\/a><\/li><li><a href=\"#Gestiondeslots-Historiqued'undocument\">History of a document<\/a><\/li><li><a href=\"#Gestiondeslots-Actions\">Actions <\/a><ul><li><a href=\"#Gestiondeslots-Modificationd'une%C3%A9criture\">Modifying an entry<\/a><\/li><li><a href=\"#Gestiondeslots-Exportd'uneouplusieurs%C3%A9critures\">Export of one or more entries<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul>\n\n<h1 class=\"wp-block-heading\" id=\"Gestiondeslots-Gestiondeslots\">Batch Management<\/h1>\n\n<p>You will find in this interface all the entries validated during the videocoding phase of your documents.<\/p>\n\n<p><em>From this interface you can export your entries to your accounting ERP, please check first of all that you have configured it correctly as explained in the accounting export part of this documentation.<\/em><\/p>\n\n<p>Why batch management?<\/p>\n\n<p>Each of your ledger entries is associated with a journal and a fiscal year. An accounting batch brings together all the entries concerned by the same fiscal year and the same accounting journal to allow you to export multiple times.<\/p>\n\n<p><em>The display of this page is divided into three parts:<\/em><\/p>\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2022\/04\/276922510.png\" alt=\"\"\/><\/figure>\n\n<h2 class=\"wp-block-heading\" id=\"Gestiondeslots-Filtres\">Filters<\/h2>\n\n<p>The upper part of this page is dedicated to the various filters used to sort the information<\/p>\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2022\/04\/276922511.png\" alt=\"\"\/><\/figure>\n\n<p><strong>State:<\/strong> Allows you to sort your batches:<\/p>\n\n<ul class=\"wp-block-list\"><li><em>\n  <u>In Progress<\/u>\n<\/em><em> :<\/em> Shows you only the batches that are in progress (which are not exported)<\/li><li><em>\n  <u>Exported:<\/u>\n<\/em> Shows you only batches that have been exported<\/li><li><em>\n  <u>Export Failed<\/u>\n<\/em><em> :<\/em> Shows you only batches that failed to export and are therefore waiting for a new export<\/li><\/ul>\n\n<p><strong>Exercise:<\/strong> Allows you to select batches for a specific fiscal year<\/p>\n\n<p><strong>Newspaper:<\/strong> Allows you to select batches from a specific ledger journal<\/p>\n\n<p><strong>Research:<\/strong> Allows you to search for a word or an amount or a date contained in a batch or ledger entry<\/p>\n\n<h2 class=\"wp-block-heading\" id=\"Gestiondeslots-Affichagedeslots\">Batch Display<\/h2>\n\n<p>The display of your batches will be available. It consists of a list in which each of the lines corresponds to a lot.<\/p>\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2022\/04\/276922512.png\" alt=\"\"\/><\/figure>\n\n<p>A batch line is constructed in this way:<\/p>\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2022\/04\/276922513.png\" alt=\"\"\/><\/figure>\n\n<p>Icon indicating the status of the batch:<\/p>\n\n<p><img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2022\/04\/276922514.png\"\/> : Lot already exported<\/p>\n\n<p><img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2022\/04\/276922515.png\"\/>: Batch being modified or Batch in progress. Even if the change batch has the same journal and fiscal year as one of the current batches, they will not merge because a change batch is attached to a batch that has already been exported<\/p>\n\n<p><img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2022\/04\/276922516.png\"\/>: Lot whose export has failed and is therefore waiting for a new export<\/p>\n\n<ol class=\"wp-block-list\"><li>Relevant journal code<\/li><li>Relevant accounting year<\/li><li>Batch creation date (depending on the version &lt;= 3.0.0, this represents the date of export of the batch and is therefore not present until a batch is exported)<\/li><\/ol>\n\n<h2 class=\"wp-block-heading\" id=\"Gestiondeslots-D&#xE9;tailsd'unlot\">Batch Details<\/h2>\n\n<p>Once one of the batches has been selected, the right side of the screen will show you the details of the bundle. It is composed of different tables, each representing an accounting entry composed of one or more lines.<\/p>\n\n<p><em>The columns of these tables are configurable from the interface presented in the accounting configuration section of this documentation.<\/em><\/p>\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2022\/04\/276922517.png\" alt=\"\"\/><\/figure>\n\n<h2 class=\"wp-block-heading\" id=\"Gestiondeslots-Historiqued'undocument\">History of a document<\/h2>\n\n<p><img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2022\/04\/276922518.png\"\/>: This button allows you to display a window showing all the actions of this document since it arrived in the Smart Capture software.<\/p>\n\n<h2 class=\"wp-block-heading\" id=\"Gestiondeslots-Actions\">Actions<\/h2>\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2022\/04\/276922520.png\" alt=\"\"\/><\/figure>\n\n<h3 class=\"wp-block-heading\" id=\"Gestiondeslots-Modificationd'une&#xE9;criture\">Modifying an entry<\/h3>\n\n<p>If one or more entries are incorrect, you can change them one by one by clicking on the pen <img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2022\/04\/276922521.png\"\/> icon to the right of the entry. The videocoding page will then open with the desired script. All you have to do is modify it to your liking and validate your changes.<\/p>\n\n<h3 class=\"wp-block-heading\" id=\"Gestiondeslots-Exportd'uneouplusieurs&#xE9;critures\">Export of one or more entries<\/h3>\n\n<p>The export allows you to transfer the accounting entries made with Smart Capture to an accounting software.<\/p>\n\n<p>To export one or more entries, simply go to the main menu: &#8220;Folders\/Accounting\/Batch Management&#8221;.<\/p>\n\n<p>Tick the box(es) to the right of each entry<\/p>\n\n<p>Then click on the &#8220;Export&#8221; button at the top of the section concerning the details of a lot<\/p>\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2022\/04\/276922522.png\" alt=\"\"\/><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Batch Management Filters Batch Display Batch Details History of a document Actions Modifying an entry Export of one or more entries Batch Management You will find in this interface all the entries validated during the videocoding phase of your documents. From this interface you can export your entries to your accounting ERP, please check first [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"parent":21580,"menu_order":5,"comment_status":"closed","ping_status":"closed","template":"templates\/ob-help-products.php","meta":{"footnotes":""},"class_list":["post-21600","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/pages\/21600","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/comments?post=21600"}],"version-history":[{"count":1,"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/pages\/21600\/revisions"}],"predecessor-version":[{"id":21603,"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/pages\/21600\/revisions\/21603"}],"up":[{"embeddable":true,"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/pages\/21580"}],"wp:attachment":[{"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/media?parent=21600"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}