{"id":21604,"date":"2022-04-11T13:59:46","date_gmt":"2022-04-11T11:59:46","guid":{"rendered":"https:\/\/help.openbee.com\/open-bee-smart-capture\/administrator-guide\/accounting\/account-management\/"},"modified":"2026-05-13T09:37:28","modified_gmt":"2026-05-13T07:37:28","slug":"account-management","status":"publish","type":"page","link":"https:\/\/help.openbee.com\/en\/open-bee-smart-capture\/administrator-guide\/accounting\/account-management\/","title":{"rendered":"Account Management"},"content":{"rendered":"\n<ul class=\"wp-block-list\"><li><a href=\"#Gestiondescomptes-Gestiondescomptes\">Account Management<\/a><ul><li><a href=\"#Gestiondescomptes-Listesdescomptes\">Account Lists  <\/a><ul><li><a href=\"#Gestiondescomptes-General\">General <\/a><\/li><li><a href=\"#Gestiondescomptes-Lesfiltres\">Filters<\/a><\/li><li><a href=\"#Gestiondescomptes-Affichage\">Display<\/a><\/li><\/ul><\/li><\/ul><\/li><li><a href=\"#Gestiondescomptes-D%C3%A9tailducompte\">Account details<\/a><ul><li><a href=\"#Gestiondescomptes-Actions\">Actions<\/a><ul><li><a href=\"#Gestiondescomptes-Ajoutd'uncompte\">Adding an account <\/a><\/li><li><a href=\"#Gestiondescomptes-Modificationd'uncompte\">Changing an account<\/a><\/li><li><a href=\"#Gestiondescomptes-Supprimeruncompte\">Delete an account<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul>\n\n<h1 class=\"wp-block-heading\" id=\"Gestiondescomptes-Gestiondescomptes\">Account Management<\/h1>\n\n<h2 class=\"wp-block-heading\" id=\"Gestiondescomptes-Listesdescomptes\">Account Lists<\/h2>\n\n<h3 class=\"wp-block-heading\" id=\"Gestiondescomptes-General\">General<\/h3>\n\n<p>The account management present in Smart Capture will allow you to remove\/add\/modify the accounts present in the software.<\/p>\n\n<p>For understanding, a third-party account refers to either a vendor account or a customer account.<\/p>\n\n<p><em>All actions to delete, modify or add accounts carried out within Smart Capture will not impact your accounting within your accounting ERP. Only the addition of an account can be reflected on your Accounting ERP via an export, if it allows it.<\/em><\/p>\n\n<h3 class=\"wp-block-heading\" id=\"Gestiondescomptes-Lesfiltres\">Filters<\/h3>\n\n<p>On this part of the software, at the top of the page, filters are available to help you search for the desired account(s) more easily.<\/p>\n\n<p><strong>Account Type:<\/strong> This filter allows you to view only a portion of your accounts from the following:<\/p>\n\n<ul class=\"wp-block-list\"><li>Accounts Payable<\/li><li>Customer Account<\/li><li>Expense account<\/li><li>VAT account<\/li><\/ul>\n\n<p><strong>Research: <\/strong>This filter allows you to view the search results typed in the field.<\/p>\n\n<h3 class=\"wp-block-heading\" id=\"Gestiondescomptes-Affichage\">Display<\/h3>\n\n<p>Selection Column<\/p>\n\n<p>Filtered accounts are displayed on the left side of your screen, ordered by account (so third-party accounts will be placed in relation to their central account)<\/p>\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2022\/04\/276922467.png\" alt=\"\"\/><\/figure>\n\n<p>These are displayed in these formats:<\/p>\n\n<p><strong>For general ledger accounts: <\/strong>Account Number &#8211; Label<\/p>\n\n<p><strong>For third-party accounts:<\/strong> Third-Party Account Number &#8211; Label<\/p>\n\n<p>To view the details of an account, simply select the account from the list.<\/p>\n\n<h1 class=\"wp-block-heading\" id=\"Gestiondescomptes-D&#xE9;tailducompte\">Account details<\/h1>\n\n<p>Once the account has been selected, the poster of its details will appear on the right side of your screen.<\/p>\n\n<p>The details will depend on the type of account selected:<\/p>\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2022\/04\/276922468.png\" alt=\"\"\/><\/figure>\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2022\/04\/276922469.png\" alt=\"\"\/><\/figure>\n\n<p>The account type and wording are common to all details.<\/p>\n\n<p>G\/L Account Number: Corresponds to the G\/L account, except in the case of a third-party account where it corresponds to their centralizer.<\/p>\n\n<p>Breakable: Lets you know if the selected account allows analytical breakdown.<\/p>\n\n<p>Third-Party Account Number: (Only for third-party accounts) Refers to the third-party account<\/p>\n\n<p>VAT Rate: (Only for VAT accounts) Refers to the rate linked to the selected account. This information is optional, Smart Capture does not base its account application on this indication. For expense accounts, there may also be the &#8220;Centralizer&#8221; box. This allows it to be defined as a centralizer for third-party accounts.<\/p>\n\n<p>Additional Information<\/p>\n\n<p>You can store additional information for your accounts on Smart Capture. Its information can be retrieved via an accounting database import or manually filled in on Smart Capture.<\/p>\n\n<p>The purpose of storing its information is simply to be able to feed it into the accounting output carried out by the software.<\/p>\n\n<p>Its information is recorded in the form of:<\/p>\n\n<ul class=\"wp-block-list\"><li>A label (Used during export to bind a variable with this information). If possible, this heading should be capitalized and avoid spaces and special characters. This avoids unpleasant surprises when binding to a variable.<\/li><li>Value<\/li><\/ul>\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2022\/04\/276922470.png\" alt=\"\"\/><\/figure>\n\n<h2 class=\"wp-block-heading\" id=\"Gestiondescomptes-Actions\">Actions<\/h2>\n\n<h3 class=\"wp-block-heading\" id=\"Gestiondescomptes-Ajoutd'uncompte\"><a><\/a><strong>Adding an account<\/strong><strong> <\/strong><\/h3>\n\n<p>To add an account:<\/p>\n\n<p>Click on the icon <img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2022\/04\/276922471.png\"\/> at the bottom of the list of accounts.<\/p>\n\n<h3 class=\"wp-block-heading\" id=\"Gestiondescomptes-Modificationd'uncompte\">Changing an account<\/h3>\n\n<p>To modify an account, simply select it from the list and modify the details(ies) of it that do not suit you, before validating.<\/p>\n\n<h3 class=\"wp-block-heading\" id=\"Gestiondescomptes-Supprimeruncompte\">Delete an account<\/h3>\n\n<p>To delete an account<strong>, <\/strong>simply click on <img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2022\/04\/276922472.png\"\/> who is to the right of the account and then click on <strong>Validate<\/strong><strong>:<\/strong><\/p>\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2022\/04\/276922473.png\" alt=\"\"\/><\/figure>\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2022\/04\/276922474.png\" alt=\"\"\/><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Account Management Account Lists General Filters Display Account details Actions Adding an account Changing an account Delete an account Account Management Account Lists General The account management present in Smart Capture will allow you to remove\/add\/modify the accounts present in the software. For understanding, a third-party account refers to either a vendor account or a [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"parent":21580,"menu_order":4,"comment_status":"closed","ping_status":"closed","template":"templates\/ob-help-products.php","meta":{"footnotes":""},"class_list":["post-21604","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/pages\/21604","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/comments?post=21604"}],"version-history":[{"count":1,"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/pages\/21604\/revisions"}],"predecessor-version":[{"id":21607,"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/pages\/21604\/revisions\/21607"}],"up":[{"embeddable":true,"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/pages\/21580"}],"wp:attachment":[{"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/media?parent=21604"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}