{"id":29098,"date":"2026-01-09T15:23:08","date_gmt":"2026-01-09T14:23:08","guid":{"rendered":"https:\/\/help.openbee.com\/open-bee-portal\/user-guide\/search-for-documents-and-files\/search-results\/"},"modified":"2026-05-13T09:40:38","modified_gmt":"2026-05-13T07:40:38","slug":"search-results","status":"publish","type":"page","link":"https:\/\/help.openbee.com\/en\/open-bee-portal\/user-guide\/search-for-documents-and-files\/search-results\/","title":{"rendered":"Search results"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\" id=\"sommaire\">Summary<\/h2>\n\n<ul class=\"wp-block-list\">\n<li><a href=\"#comprendre-liste-resultats\">Understanding the list of results<\/a><\/li>\n\n\n\n<li><a href=\"#trier-resultats\">Sort Results<\/a><\/li>\n\n\n\n<li><a href=\"#afficher-plus-resultats\">Show more results<\/a><\/li>\n\n\n\n<li><a href=\"#configurer-colonnes\">Configure columns<\/a>\n<ul class=\"wp-block-list\">\n<li><a href=\"#colonnes-affichees-par-defaut\">Columns displayed by default<\/a><\/li>\n\n\n\n<li><a href=\"#reorganiser-colonnes-entete\">Reorder columns from the results header<\/a><\/li>\n\n\n\n<li><a href=\"#reorganiser-colonnes-fenetre\">Reorder columns from the dedicated window<\/a><\/li>\n\n\n\n<li><a href=\"#epingler-colonnes\">Pin columns<\/a><\/li>\n\n\n\n<li><a href=\"#calculs-colonnes\">Perform calculations on columns<\/a><\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><a href=\"#actions-ligne-resultat\">Actions on a profit and loss line<\/a><\/li>\n<\/ul>\n\n<h2 class=\"wp-block-heading\" id=\"comprendre-liste-resultats\">Understanding the list of results<\/h2>\n\n<p>The list of results displays all the documents that match your search, in the form of a table. Each row represents a document or folder, and each column displays a piece of information: name, filing rule, location, dates, metadata, and so on. <\/p>\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2026\/03\/image-20-translated-1024x443.png\" alt=\"\" class=\"wp-image-28710\"\/><\/figure>\n\n<p>The list header allows you to select several items, sort the results, perform calculations on the columns or reorder the order of the columns.<\/p>\n\n<h2 class=\"wp-block-heading\" id=\"trier-resultats\">Sort Results<\/h2>\n\n<p>By default, the search returns results sorted by relevance based on the criteria entered.<br\/>You can sort the results on a specific piece of data by clicking directly on the header of the relevant column:<\/p>\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2026\/03\/2AB4EC69-DE3F-483B-B7CE-2225108A93F8-translated.png\" alt=\"\" class=\"wp-image-28714\"\/><\/figure>\n\n<ul class=\"wp-block-list\">\n<li>A first click applies <strong>an increasing<\/strong> sorting.<\/li>\n\n\n\n<li>A second click applies <strong>a descending<\/strong> sort.<\/li>\n<\/ul>\n\n<p>Sorting is always applied on <strong>only one column at a time<\/strong>.<\/p>\n\n<h2 class=\"wp-block-heading\" id=\"afficher-plus-resultats\">Show more results<\/h2>\n\n<p>The selector at the bottom of the list allows you to change the number of items displayed per page:<\/p>\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2026\/03\/F9B2E917-51F6-4237-8571-41B8F51CF203-translated.png\" alt=\"\" class=\"wp-image-28717\"\/><\/figure>\n\n<p>You can choose from the following values: <strong>10, 25, 50, or 100 items per page<\/strong>. This option is useful for browsing a large volume of documents without changing pages too often. <\/p>\n\n<p>You can easily move from one page to another using the arrows.<\/p>\n\n<h2 class=\"wp-block-heading\" id=\"configurer-colonnes\">Configure columns<\/h2>\n\n<p>You can customize the column display to tailor the list of results to your needs. Two levels of configuration are possible: <\/p>\n\n<ul class=\"wp-block-list\">\n<li>Quick configuration directly from the results header.<\/li>\n\n\n\n<li>Advanced configuration via the dedicated column settings window.<\/li>\n<\/ul>\n\n<p>Column changes are specific to the current search. To keep this configuration and find it later, remember to <strong>save your search<\/strong>. <\/p>\n\n<h3 class=\"wp-block-heading\" id=\"colonnes-affichees-par-defaut\">Columns displayed by default<\/h3>\n\n<p>By default, the list displays:<\/p>\n\n<ul class=\"wp-block-list\">\n<li><strong>Technical metadata<\/strong> columns: these are the columns that are common to all elements (documents and folder):\n<ul class=\"wp-block-list\">\n<li>Item Name<\/li>\n\n\n\n<li>Ranking Rule <\/li>\n\n\n\n<li>Item Location<\/li>\n\n\n\n<li>Statutes<\/li>\n\n\n\n<li>Creation date<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Columns of metadata <\/strong>associated with the <strong><em>Ranking Rule<\/em><\/strong>, when the <em>Ranking Rule<\/em> type criterion was used in the search.<\/li>\n<\/ul>\n\n<p>The metadata columns offered depend on the classification rule definition configured in your system.<\/p>\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2026\/03\/BA0D2561-A42B-4A95-AE8D-FE963447E263-translated-1024x93.png\" alt=\"\" class=\"wp-image-28722\"\/><\/figure>\n\n<h3 class=\"wp-block-heading\" id=\"reorganiser-colonnes-entete\">Reorder columns from the results header<\/h3>\n\n<p>To quickly adjust the display order, you can reorder the columns directly from the grid:<\/p>\n\n<ul class=\"wp-block-list\">\n<li><strong>Move a column<\/strong> : Drag and drop the column header to the desired position.<\/li>\n\n\n\n<li><strong>Hide a column<\/strong> : Use the <em>Remove Column<\/em> action to hide the column from the view.<\/li>\n<\/ul>\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2026\/03\/C5B5E58B-2044-4943-BF3B-61E64A167193-translated.png\" alt=\"\" class=\"wp-image-28728\"\/><\/figure>\n\n<ul class=\"wp-block-list\">\n<li><strong>Resize a column<\/strong> : Hover over the boundary between two column headers, then click and drag to make the width larger or smaller.<\/li>\n<\/ul>\n\n<h3 class=\"wp-block-heading\" id=\"reorganiser-colonnes-fenetre\">Reorder columns from the dedicated window<\/h3>\n\n<p>For a more complete configuration, use the column settings window. It allows you to choose precisely which columns to display, in what order, and to add or remove business columns. <\/p>\n\n<p>This window is accessible from the buttons at the top right of the results list, and looks like this:<\/p>\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2026\/03\/C4E2D1A3-BCFE-40C3-803B-C0B116E2E102-translated.png\" alt=\"\" class=\"wp-image-28731\"\/><\/figure>\n\n<ul class=\"wp-block-list\">\n<li><strong>Available Columns: A<\/strong> list of all the columns that you can add to the view. This list includes columns that are common to all items, plus columns related to metadata if a collation rule was chosen in the associated criteria. <\/li>\n\n\n\n<li><strong>Displayed Columns<\/strong> : A list of the columns that are currently visible in the results list.\n<ul class=\"wp-block-list\">\n<li>In this list, you can also drag and drop a column up or down to change the order of the columns<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Add\/Remove buttons<\/strong> : Move a column from the list of available to the list of displayed, and vice versa.<\/li>\n\n\n\n<li><strong>Column Search<\/strong> : A search field allows you to quickly find a column by name.<\/li>\n<\/ul>\n\n<h3 class=\"wp-block-heading\" id=\"epingler-colonnes\">Pin columns<\/h3>\n\n<p>To keep some information always visible, you can pin one or more columns to the left or right of the results list.<br\/>This action can be accessed in the header of each column.<\/p>\n\n<ul class=\"wp-block-list\">\n<li>Pinned columns remain fixed when scrolling horizontally<\/li>\n\n\n\n<li>It is possible to pin multiple columns in a row<\/li>\n\n\n\n<li>A column can be <strong>unpinned<\/strong> at any time from the same action menu<\/li>\n<\/ul>\n\n<p>By default, the item selection checkbox column is pinned to the left, and the action column on the row is pinned to the right.<br\/>It is not possible to unpin these two specific columns.<\/p>\n\n<h3 class=\"wp-block-heading\" id=\"calculs-colonnes\">Perform calculations on columns<\/h3>\n\n<p>For numeric metadata columns (Integer or Decimal), you can initiate a calculation directly from the column header.<\/p>\n\n<p><strong>The Calculation action on the column<\/strong> provides the following functions:<\/p>\n\n<ul class=\"wp-block-list\">\n<li><strong>Sum: Sum<\/strong> of all values in the column<\/li>\n\n\n\n<li><strong>Average<\/strong> : Average of the values in the column<\/li>\n\n\n\n<li><strong>Minimum<\/strong> : The lowest value in the column<\/li>\n\n\n\n<li><strong>Maximum<\/strong> : The highest value in the column<\/li>\n<\/ul>\n\n<p>The results of the calculation are displayed at the bottom of the relevant column:<\/p>\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2026\/03\/D505525D-877F-4540-BE08-71445052E3FC-translated.png\" alt=\"\" class=\"wp-image-28735\"\/><\/figure>\n\n<p>Please note that the calculations are made on all the results of the current search, not just on the items visible on the screen.  <br\/>For example, if you display 50 items per page but the results contain 12000 items, the calculations will be performed on the 12000 items.<\/p>\n\n<p>You can also enable calculations independently on multiple columns at once.<\/p>\n\n<h2 class=\"wp-block-heading\" id=\"actions-ligne-resultat\">Actions on a profit and loss line<\/h2>\n\n<p>On each result line, a button to the right of the line allows you to perform actions on the item in question:  <\/p>\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2026\/03\/3E2134D0-C75E-411A-97E4-2B4E0931246F-translated.png\" alt=\"\" class=\"wp-image-28740\"\/><\/figure>\n\n<h2 class=\"wp-block-heading\" id=\"actions-ligne-resultat\">Tables<\/h2>\n\n<p><strong>Table-type<\/strong> metadata are displayed in search results according to the same principle as other metadata: they appear in a dedicated column.<br\/>This column indicates the <strong>number of rows<\/strong> present in the table.<\/p>\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"436\" height=\"122\" src=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2026\/03\/image.png\" alt=\"\" class=\"wp-image-29136\" srcset=\"https:\/\/help.openbee.com\/wp-content\/uploads\/2026\/03\/image.png 436w, https:\/\/help.openbee.com\/wp-content\/uploads\/2026\/03\/image-300x84.png 300w\" sizes=\"auto, (max-width: 436px) 100vw, 436px\" \/><\/figure>\n\n<p>By clicking on this <strong>sticker<\/strong>, the content of the table opens and the different lines of data are displayed.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Summary Understanding the list of results The list of results displays all the documents that match your search, in the form of a table. Each row represents a document or folder, and each column displays a piece of information: name, filing rule, location, dates, metadata, and so on. The list header allows you to select [&hellip;]<\/p>\n","protected":false},"author":93,"featured_media":0,"parent":29034,"menu_order":1,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-29098","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/pages\/29098","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/users\/93"}],"replies":[{"embeddable":true,"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/comments?post=29098"}],"version-history":[{"count":10,"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/pages\/29098\/revisions"}],"predecessor-version":[{"id":29401,"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/pages\/29098\/revisions\/29401"}],"up":[{"embeddable":true,"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/pages\/29034"}],"wp:attachment":[{"href":"https:\/\/help.openbee.com\/en\/wp-json\/wp\/v2\/media?parent=29098"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}