The purpose of this step is to dematerialize the documents from a paper format to a PDF format, interpretable by Open Bee™ Scan Capture.
The first step in processing is to prepare the invoices for scanning:
- Removing Staples
- Elimination of unnecessary annexes, double carbons, etc.
Single-page and multi-page documents will need to be scanned separately. This means that an invoice must correspond to a PDF file.
Single-page or multi-page supplier invoices can be scanned in batches (provided that the MFP or scanner has the ” page separator ” function) if the invoices have the same number of pages.
Files will need to be scanned in PDF Image format (Version 1.7 or earlier).
Digitized documents must be of sufficient quality to allow them to be used.